Purpose Of Toolbox Talk
- Promotes safety awareness. Workers get actively involved in safety matters and reduce safety risks.
- Introduces workers to new safety rules, equipment, preventive practices and motivates workers to follow standard operating procedures.
- Provides vital information to the workers on accident causes types and preventive actions.
- Emphasizes planning, preparation, supervision, and documentation.
- Helps when reviewing new laws or industry standards, company policies and procedures.
- Encourages workers to discuss their experiences that help to review safety procedures in future.
Important features of a toolbox talks:
- Should be scheduled at the beginning of the work shift.
- Meeting should be done at the job site.
- Duration should be approximately 10-15 minutes.
- Discussion and review of the previous meetings to be done as reminder.
- Discussion on the current task to be done.
- Discussion on the safety issues including environment, hazards, use of personnel protective equipment, first aid and medical support and emergency procedures.
- Worker participation is to be encouraged.
- There may be review and recapitulation with quiz or test
Procedure to conduct toolbox talk1. Schedule the meeting
Let the team know where and when the meeting is. At the start of the day works best with most workplaces.
2. Set the scene for the meeting — keep it real and be positive
Encourage everyone to join in and provide their own feedback, knowledge and experiences. Use simple language for everyone to understand to convey the key health and safety messages.
Toolbox meetings are an opportunity to provide positive feedback for safe actions, hard work and initiatives. It’s also important to avoid criticism and acknowledge everyone for their contributions. The meeting shouldn’t be a lecture, but a chance for engagement with the team.
Ensure that running and attending toolbox safety meetings is recognized as an important part of a person’s role. If the worker regards health and safety as an add-on, it will often be neglected.
3. Follow an agenda
Follow an agenda to make sure you cover everything off:
- Inform workers of changes to company procedures
- Identify new hazards and review existing hazards
- Develop/review hazard controls
- Discuss/review accident and incident data
- Discuss the work programme for the day/week ahead
- Have company leaders talk about the business direction or a particular topic
- Discuss any new equipment on site
- Provide a short training session (Site Safe provides exclusive toolbox talk topics to its members for up-skilling and informing workers).
Thank the team for their time and let them get to work.
5. Record meeting notes
Details of meetings should be recorded and kept on file. Record meeting dates, attendees and discussion items. Show follow-up items from previous hazards, accidents and incidents.
Every person is the architect of their own fortune, good or bad, depends on the individual’s acceptance of personal responsibility. At a young age, we are taught to assume responsibilities. ("Look before you cross the street . . . playing with matches is dangerous . . . be home before dark . . .") Even today, as adults, we still learn and decide whether to accept certain obligations. Young or old, we make individual choices.
When responsibilities are shunned or rejected, someone must cope with the results. Police officers, judges, juvenile officers, and social workers respond to most of these rejections in our society. In safety, doctors, nurses, and funeral directors deal with the consequences of rejected responsibilities.
There are laws, both federal and state, designed to spell out responsibilities for safety in the workplace, but actual performance of these obligations still belongs to you.
By accepting and practicing safety responsibility, you insure your future both at home and on¬ the¬ job. You do the same for your fellow worker as well, because socially and morally you are responsible for preventing accidents to others as well.
If you see an unsafe act, do something about it ¬ point it out so others are aware and can avoid future mistakes.
Point out to other employees when safety isn't being practiced. (IT MAY SAVE YOUR LIFE SOMEDAY!) After all, it's their responsibility to prevent an accident to you as well.
Be willing to serve on a safety committee. Be more than just a member, be active and creative.
Use good work habits don't be impulsive, and remember that hurry up can hurt!
Develop the attitude that "If I do something wrong, I'm going to get hurt!" Then do the job the right way.
If you are a supervisor ¬ help new employees learn that safety is the rule, not the exception. Teach them proper safety responsibility before you turn them loose. Practice leaving personal problems and emotional stress away from the job. Remember that accidents don't happen ¬ they are caused.
Correct little mistakes before they grow into permanent bad habits.
While attempts may be made to cloud or reject the responsibility for safety, when all is said and done, safety responsibility is up to you. You are the architects of your own fortune.